Privacy Policy

Effective September 2026

Who this covers

Pocket Marshal is sold to fire prevention departments and used by their authorized inspectors. This policy describes how we handle information in the Pocket Marshal application and on this website. A department's use of the service is governed by its signed agreement with us, which controls if anything here conflicts with it.

What is stored, and where

• Inspection sessions stay on the device. Conversations, photos, and determinations are saved locally in the browser storage of the inspector's phone or tablet. We do not operate a central database of inspection records.
• Account credentials stay on the device. Inspector logins are stored locally in hashed form.
• We hold no copy of your inspection history. If a department needs records produced, they come from the department's own devices — not from us.

How answers are generated

To produce a determination, the content of a question — including any photo attached to it — is transmitted to our AI provider (currently Anthropic) for processing, and the response is returned to the device. Under our provider's commercial terms, content submitted through the API is not used to train their models.

We do not retain that message content on our own servers beyond what is necessary to pass the request through and return the answer.

What inspectors should not put in

Inspectors should include only what an inspection actually requires. Please do not enter personal information about members of the public beyond what the finding calls for, and avoid photographing people where the code issue can be documented without them.

Website information

This website is informational. We do not use advertising trackers or sell visitor data. If you email us to request a demo, we keep your message and contact details so we can respond and follow up.

Public records

Departments are public agencies and are typically subject to state public-records law. Because inspection content is stored on department devices rather than with us, records retention and any public-records response remain the department's responsibility. Device-local storage is not a records-retention system, and departments should keep their official records in the system they already use for that purpose.

Security

Access to the application requires an individual inspector login, layered on top of the device's own lock. Requests between the application and our AI provider are transmitted over encrypted connections. No system is perfectly secure, but our architecture is deliberately minimal: there is no vendor-side database of inspection records to breach.

Children

Pocket Marshal is a professional tool for certified inspectors and is not directed to anyone under 18.

Changes to this policy

If we change how we handle information, we will update this page and its effective date. Material changes affecting a department's use will be communicated to that department directly.